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Administrative Associate - UT Institute of Agriculture Administration

Position Number: 6001628
Location: Chattanooga, TN
Position Type: Other Administrative Positions

Administrative Associate - UT Institute of Agriculture Administration
Knoxville, TN, United States

Job Identification: 1574
Job Category: Administrative
Posting Date: 02/11/2025
Job Schedule: Full Time
Locations: 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

Job Description
UT Institute of Agriculture Administration
Position Classification: Administrative Associate 2, Non-Exempt, MR 05, Regular Full Time

The University of Tennessee Institute of Agriculture (UTIA) is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to senior staff, including the Chief Operating Officer, AVC Faculty Affairs, AVC Budget and Finance, and the Director of Stakeholder Engagement. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various institutional projects and events. This position reports directly to the Chief Operating Officer.

Responsibilities
As an Administrative Associate you will:

Provide administrative support to multiple senior leaders, anticipating needs and taking proactive action.
Serve as the first point of contact for visitors, including university officials and external constituents.
Manage leadership calendars, schedule appointments, and coordinate meetings, including preparing agendas and arranging catering.
Assist with office management tasks, including answering phones, managing supplies, and maintaining departmental files.
Develop and maintain PowerPoint presentations, website content, and broad communications on behalf of leadership.
Support financial and personnel processes, including accounts receivable, procurement card reconciliation, and personnel change forms.
Assist with institute-wide projects and initiatives.
Coordinate special projects as assigned.
Collaborate with other administrative associates and engage in cross-functional teamwork.

Qualifications
Required Education/Experience

High school diploma and three-four years of office experience
Experience dealing with highly sensitive and confidential information

Preferred Education/Experience

Bachelor's degree with 1-2 years office experience
CAP certification is strongly preferred
Experience in higher education is desirable
Experience in a multi-campus university system or multi-location organization is preferred

To be successful in this role, candidates should possess:

Ability to monitor multiple tasks simultaneously and regain focus quickly following interruptions
Knowledge of MS Office and related products
Demonstrated commitment to self-development
Strong organization, project management, and time management skills
Excellent oral, written, and presentation skills; exceptional listening skills
Models integrity in all actions

Our ideal candidate has:

Knowledge of University policies and procedures, as well as UTIA procedures
Knowledge of Oracle ERP and related financial/talent management systems
Working knowledge of UT foreign and domestic travel procedures
Skilled in developing strong working relationships with stakeholders and colleagues to resulting in cooperation and collaboration
Demonstrated commitment to quality, customer service excellence, and seeking creative solutions

About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1574/?mode=location